# Data Room Checklist — Implementation Workbook Version: 1.0 Published: 2026-07-27 Last updated: 2026-07-27 Owner: Rusaka Research Review frequency: Every 6 months ## Decision statement What decision must this workbook support? ________________________________________________________________________________ ## Scope and exclusions In scope: ________________________________________________________________________________ Out of scope: ________________________________________________________________________________ ## Baseline evidence register | Evidence item | Source | Date | Owner | Verified by | Status | |---|---|---|---|---|---| | | | | | | | | | | | | | | | | | | | | | ## Assumption register | Assumption | Rationale | Decision affected | Downside case | Test | Owner | Review date | |---|---|---|---|---|---|---| | | | | | | | | | | | | | | | | ## Options and decision criteria | Option | Outcome | Feasibility | Cost | Time | Risk | Reversibility | Recommendation | |---|---:|---:|---:|---:|---:|---:|---| | | | | | | | | | | | | | | | | | | ## Implementation plan | Phase | Entry evidence | Actions | Owner | Control | Exit evidence | Due date | |---|---|---|---|---|---|---| | 1. Discovery — Data Room Checklist | | During discovery, use Data Room Checklist to verify that required evidence and approvals exist before proceeding. Start with dated financial statements, operating metrics, contractual terms, and a reconciled assumption register. Name the accountable owner, the evidence reviewer, the decision deadline, and the output that proves this stage is complete. Record exclusions and unresolved questions rather than allowing them to disappear into narrative. The stage closes only when its evidence can be reproduced by someone who did not prepare it. | | | Required output: a dated checklist with evidence links, exceptions, and owners. | | | 2. Design — Data Room Checklist | | During design, use Data Room Checklist to verify that required evidence and approvals exist before proceeding. Start with dated financial statements, operating metrics, contractual terms, and a reconciled assumption register. Name the accountable owner, the evidence reviewer, the decision deadline, and the output that proves this stage is complete. Record exclusions and unresolved questions rather than allowing them to disappear into narrative. The stage closes only when its evidence can be reproduced by someone who did not prepare it. | | | Required output: a dated checklist with evidence links, exceptions, and owners. | | | 3. Pilot — Data Room Checklist | | During pilot, use Data Room Checklist to verify that required evidence and approvals exist before proceeding. Start with dated financial statements, operating metrics, contractual terms, and a reconciled assumption register. Name the accountable owner, the evidence reviewer, the decision deadline, and the output that proves this stage is complete. Record exclusions and unresolved questions rather than allowing them to disappear into narrative. The stage closes only when its evidence can be reproduced by someone who did not prepare it. | | | Required output: a dated checklist with evidence links, exceptions, and owners. | | | 4. Scale — Data Room Checklist | | During scale, use Data Room Checklist to verify that required evidence and approvals exist before proceeding. Start with dated financial statements, operating metrics, contractual terms, and a reconciled assumption register. Name the accountable owner, the evidence reviewer, the decision deadline, and the output that proves this stage is complete. Record exclusions and unresolved questions rather than allowing them to disappear into narrative. The stage closes only when its evidence can be reproduced by someone who did not prepare it. | | | Required output: a dated checklist with evidence links, exceptions, and owners. | | | 5. Operations — Data Room Checklist | | During operations, use Data Room Checklist to verify that required evidence and approvals exist before proceeding. Start with dated financial statements, operating metrics, contractual terms, and a reconciled assumption register. Name the accountable owner, the evidence reviewer, the decision deadline, and the output that proves this stage is complete. Record exclusions and unresolved questions rather than allowing them to disappear into narrative. The stage closes only when its evidence can be reproduced by someone who did not prepare it. | | | Required output: a dated checklist with evidence links, exceptions, and owners. | | ## Measures and thresholds | Measure | Definition | Source | Baseline | Target | Threshold | Owner | Frequency | |---|---|---|---:|---:|---:|---|---| | | | | | | | | | | | | | | | | | | ## Risk and control register | Risk | Cause | Impact | Preventive control | Detective control | Owner | Residual risk | |---|---|---|---|---|---|---| | | | | | | | | | | | | | | | | ## Review checklist - [ ] 1. Security and resilience: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 2. Data governance: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 3. Capability and resourcing: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 4. Scale readiness: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 5. Review and renewal: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 6. Decision boundary: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 7. Stakeholder map: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 8. Current-state baseline: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 9. Evidence design: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 10. Operating model: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 11. Architecture and integration: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 12. Risk and compliance: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 13. Economics and value: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. - [ ] 14. Delivery sequencing: evidence is linked, ownership is named, exceptions are recorded, and the current decision is clear. ## Approval record | Role | Name | Decision | Conditions | Date | |---|---|---|---|---| | Accountable owner | | | | | | Subject-matter reviewer | | | | | | Risk or control reviewer | | | | | ## Authoritative references - https://www.sebi.gov.in/ — Authoritative reference 1 for the evidence and standards relevant to Startups and Venture Capital. Confirm the current version and applicability before relying on it. - https://www.startupindia.gov.in/ — Authoritative reference 2 for the evidence and standards relevant to Startups and Venture Capital. Confirm the current version and applicability before relying on it. - https://www.ycombinator.com/documents — Authoritative reference 3 for the evidence and standards relevant to Startups and Venture Capital. Confirm the current version and applicability before relying on it. ## Related Rusaka resources - https://www.rusaka.com/resources/checklists - https://www.rusaka.com/resources/checklists/due-diligence-checklist - https://www.rusaka.com/resources/guides/investor-outreach-guide - https://www.rusaka.com/resources/checklists/drhp-checklist - https://www.rusaka.com/resources/calculators/startup-valuation-calculator - https://www.rusaka.com/resources/templates/startup-financial-model - https://www.rusaka.com/resources/guides/startup-validation-guide ## Important limitation This educational workbook does not replace legal, investment, tax, accounting, security, clinical, regulatory, or other qualified professional advice. Confirm current requirements and obtain formal organisational approval where applicable.